Faster approvals, fewer roadblocks

Streamline invoice approvals with intelligent routing and automation — no bottlenecks, no busywork.

Dynamic approval workflows for clear routing, faster decisions, and on-time payments

Customize to meet your approval needs

  • Role-based approvals: Create dynamic workflows based on roles or assigned by individuals.

  • Establish threshold or data rules: Trigger approval routing based on vendor, amount, GL account, cost center, or a PO mismatch.

  • Permission guardrails: Define parameters for approval limits and editing permissions by role or user.

Go hands-free with autonomous approvals

  • Advanced AI at work: Vic.ai processes and classifies incoming vendor invoices, directing them to the appropriate approver.

  • Approval confidence levels: Use Autopilot to complete approval steps on your team’s behalf, once the AI reaches target accuracy levels.

  • Reallocate time: Let AI handle routine approvals based on pre-set thresholds, saving valuable time and resources.

Approve on-the-go anytime, anywhere

  • Go mobile: Approve invoices in-office or in the field with the Vic.ai mobile app.

  • Out-of-office handling: Seamlessly redirect approvals to alternate approvers when the primary approver is unavailable.

  • Notifications and alerts: Stay informed with configurable notifications for key approval milestones.

Pay vendors on time

  • Faster approvals: Process invoices faster with AI-powered approval workflows.

  • Reduce DPO: Approve invoices on time and reduce late fees with shorter payment cycles.

  • Capitalize on discounts: Vic.ai surfaces early payment discounts for strategic cash flow management.

10-Step Hyperautomation Guide

By shifting to next-level automation, you're not just streamlining more tasks — you're transforming your entire AP operation into a highly intelligent, highly productive system.

This guide walks through 10 essential steps to hyperautomate with AI, helping you unlock greater efficiency, minimize errors, and reduce time and resource costs.

Easily configurable to fit your AP approval process

Reclaim control over your approval workflows with flexible features and functionality that adapts to your needs, eliminating process delays and tedious tasks.

Leverage intelligent routing and rules

Tailor routing, permissions, and approval thresholds by role or individual, ensuring the right invoice goes in the right direction.

Put approvals on Autopilot

Enable Autopilot to handle routine approvals autonomously when the AI’s confidence scores meet set thresholds, allowing your team to focus on exceptions and higher-value tasks.

Approve your way

With out-of-office routing, customizable notifications, and mobile approvals, the process can keep moving — without drudgery or delays.

Stay optimized with audit trails

Maintain compliance with a detailed log of every action, comment, and decision made during the approval process, ensuring transparency and accountability.

Redefine your standard for invoice approvals

AI-powered approval workflows deliver more accuracy, more speed, and more precision for your AP team.

Leading finance teams use Vic.ai to accelerate AP and scale for growth

Testimonial 1

"Our AP team is no longer struggling to get invoices approved on-time, and leadership loves being able to compare previous bills on-the-go with the mobile app."

  • Rachel Knapp, VP, Financial & Accounting Systems, Higher Ground Educaton

Testimonial 2

"We’re excited to be partnering with Vic.ai to modernize our AP process. Vic.ai’s platform will allow our AP team to bring in costs more quickly and accurately while the mobile app will make it easier for site leaders to review and approve invoices."

  • Dakota King, Director of Accounting, BHI

Ready to see Vic.ai in action?

Schedule a meeting with our team to learn more and get started on your path toward more enlightened Accounts Payable.